Pricing structure is a major aspect to think about when choosing the right virtual dataroom. Look for flat-rate pricing options that allow unlimited users and periods of time and exclude fees for overages. This is superior to conventional per-page pricing models that often result in inflated invoices. A thorough SmartRoom pricing policy will help to eliminate any unexpected fees and ensure that the platform stays within budget.

Find innovative features to streamline the due diligence process. A well-designed content management system allows users to zip large files for faster upload speeds. It also comes with a smart search feature that helps users locate documents quickly. Smart data management also helps administrators manage permissions and track document access. This is an important feature for investors trying to keep their sensitive information secure throughout the M&A process.

A smart VDR also allows you to keep documents that aren’t in use, but ready for future opportunities. This can help to save time in the due diligence process by having all the essential documentation uploaded and organised ahead of time. In addition, it can aid in reducing the likelihood of supplementary questions from investors by having answers readily available in a structured format.

To make the most of your virtual data space, consider a service that provides not just a data room but also full lifecycle management capabilities, including integrated project management. This enables you to manage all your private equity activities in one platform. This lets you spend less of your time managing different processes, and more of it closing deals.